Group trips can be the best or worst trip, depending on how well they’re organized. They can be an amazing time, where we bond with our friends and create incredible memories to reminisce about for years to come.
Have A Leader
In an ideal world, you would be able to plan your group trip as a group. However, it’s usually better to appoint a leader or two, even if they just act as the point of contact for the group, who knows how the plan is progressing and what needs to be done next.
If having just one leader doesn’t work for you, try having different people in charge of different parts of the trip. For example, one person books the accommodation, one person can look into charter bus rentals, and another can research activities to do while you’re away.
You can discuss and agree on the final choices as a group, and the work doesn’t all have to be done by one person.
Play to the strengths of your group members. If someone loves planning, let them lead (but do offer them help), and if all of you are indecisive, create a method for making decisions. This will be much easier to sort out at the beginning, and not waste your time while you’re away trying to figure out what to do.
Agree On A Budget
One of the most difficult parts of planning a group trip is agreeing on the budget, as people often have very different ideas about much money they want to spend.
As a group, you need to agree on a budget for your trip and then stick to it.
Agreeing on a budget for things like accommodation will mean that there are no nasty shocks for anyone when it’s time to pay up. Make some activities optional so people can decide whether or not they want to pay to take part. Make sure everyone knows this is an option.
Consider having a shared pot of cash, especially if you will be staying somewhere where you can buy your own food and drinks, and cook together. This will be easier than always working out how to split the bills when you’re out and about.
Book Flights Or Travel First
The price of transport can get much more expensive as the trip gets closers, and spaces can fill up, leaving no space for a large group.
Book your transport early, whether flights or train tickets, to make sure that your group can get the best deal and that there is enough space for everyone. It could also be a good idea to check if there is a group rate that you can take advantage of if you’re traveling by train or road transport.
Figure out details like how you will get everyone from the airport to where you’ll be staying, and how you’ll get around while you’re away. Should you hire a vehicle? If you want to do this, book it early, as larger vehicles often book up quickly.